Data backup is one of those things everyone knows they should be doing, but like wearing sunscreen when you go to the beach, it can sometimes be an afterthought. You realize just how important it is after something goes wrong.
No one wants to find out after a computer crash or lost mobile device, that their backup had a glitch or hasn’t been copying everything they assumed it was.
I find that data backup and recovery are two of my most popular services that I offer. There are often years of our lives on our computer hard drives and mobile devices, and those files and images can be irreplaceable.
When I work with clients, I ensure that they have a reliable and easy to use backup system in place, then when something goes wrong (and it will), I can do a complete data transfer back to their repaired or new device to ensure every file is fully recovered.
It’s important to remember that data loss can happen for any number of reasons, including:
- Hardware or software malfunction
- Physical damage
- Viruses & ransomware
- Lost or stolen device
Avoid These Common Backup Mistakes
Here are the 5 most common backup mistakes you might be making, and how to do it the right way!
1) Assuming Everything is Going Fine
Did you plug in that external hard drive or start that cloud backup about a year ago, and since you don’t see a red light, you assume everything is fine? Not checking in on your backup regularly is a major mistake and one that’s very common.
If your back up is stuck and not recording data properly, you might not know until it’s too late.
How to Do It the Right Way: You want to regularly check your backup program, whether it’s local or cloud-based, to make sure your data is being saved as it should. At least once a week is a good interval to check the settings and you want to make sure the size of the backup matches the folders being captured and that there are no warning messages.
2) Not Backing Up the Right Files
You thought you chose the right folders when initially setting up your backup, but your laptop is stolen, and you find the folder with all your videos isn’t anywhere to be found. You must’ve missed it when first setting up the backup.
How to Do It the Right Way: Check, and double check, the folders you’ve included in a backup to make sure nothing is missing. If you can, it’s best to simply back up your whole device.
3) Not Backing Up Often Enough
If you’re only backing up once a week, you could lose all the work you’ve done on that big presentation that you just finished between your backups. Don’t miss important data by not backing up often enough.
How to Do It the Right Way: You want to use a continuous perpetual backup that will capture each new file revision as it’s made, so if you have to rely on your backup for data recovery, you know that you won’t be missing any important files that have recently been added or updated.
4) Using a Local Backup Only
There’s nothing wrong with using a local USB-connected hard drive to back up, but if you’re not also using a cloud-based backup, your original data and backup could be lost in the event of a flood, fire, or other natural disaster that impacts your home or office.
How to Do It the Right Way: Cloud-backup plans can be very affordable and offer an extra safeguard against a disaster that happens where both your computer and backup drive are located.
5) Not Having (and Testing) a Recovery Plan
When a computer crashes and you need your data recovered right away is not the first time you should be testing your backup and recovery plan and working out potential kinks. Time is of the essence after a data loss incident.
How to Do It the Right Way: Have a written out (not only saved on your computer) plan in place should a data loss incident occur. Make sure you know any needed passwords for your cloud or local backup systems, and test that plan before an incident occurs.
Need Help Setting Up Reliable Data Backup and Recovery?
From helping you choose and set up a great backup application to smoothly transferring your data when you need to recover it, I can help make sure you never lose an important file again.
Ask me all your backup and data transfer questions today! Give me a call at 908-509-1620 or contact me online.